The Enhanced "Edit in Grid" Experience for Document Libraries

When managing files in SharePoint Document Libraries, every click counts. Whether you're overseeing a massive project or simply organizing files for your team, efficiency is key.

That’s why we’re thrilled to introduce enhancements to Edit in Grid View, bringing speed, simplicity, and the magic of Microsoft Lists to Document Libraries.

Let’s explore how these updates make file management more intuitive and effective

A Faster, Smoother Experience from the Start 

Imagine diving into your Document Library faster than ever, making quick edits directly in the grid, and navigating seamlessly through folders—all designed to help you stay organized and keep your team moving forward. One of the first things you’ll notice is the improved loading speed of Document Libraries. No more waiting for your library to catch up with you—now, it’s ready when you are. This enhancement is perfect for teams handling extensive libraries, where every second saved means more time focused on what matters. 

Enhanced “Edit in Grid” Features for Effortless Management 

We’ve brought the full power of Microsoft Lists’ editing capabilities to Document Libraries, making bulk edits and updates simpler than ever before. 

Picture this: you’re prepping documents for an upcoming meeting, and you need to change multiple status fields from “Draft” to “Approved.” Now, you can do this right from the grid, without navigating away or opening additional menus. This means less hassle and more focus on your work. 

Updating a choice field without leaving the grid

Assign Files in Seconds with Person/Group Editing

Collaboration is about making sure the right people have the right information. With the updated grid view, assigning users or groups to a file is as easy as a single click. Keep everyone in the loop without slowing down your workflow. 

Easily add people, see their avatars and titles

Simplify Image Management Right Inside the Grid 

Managing visuals has never been easier. Add or update images directly within the grid, just like you would in Microsoft Lists. This feature is a game-changer for teams working with design assets, product documentation, or marketing materials.

Easily add images while in grid view

Navigating through a large Document Library used to mean clicking “Next Page” over and over. Now, you can scroll through your files continuously, just like you would on your favorite social media feed. This infinite scrolling makes finding the right document faster and more intuitive, allowing you to focus on your content, not on navigating menus. 

Enhanced Grid View Commands—Streamline Your Workflow 

We've introduced new commands, and navigation features to reduce clicks and keep you in the flow: 

Create New Files and Folders Without Leaving the Grid-Need a new document or folder? Now, you can create it right in the grid view, so you can keep working without disruption. 

Open Documents Directly from the Grid-Clickable document titles mean you can open files instantly—no need to switch views or hunt through menus. 

Navigate Folders Seamlessly-Move in and out of folders directly within the grid, keeping your organizational workflow smooth and uninterrupted. 

Simplified Editing with Redesigned Tools-Keeping your focus while managing metadata is easier than ever with our redesigned tools: 

Contextual Properties Pane-The Properties Pane now opens as a dialog box, allowing you to edit details without losing your place in the grid. 

 

The properties pane open in front of the grid

 Convenient Right-Click Options -Right-click any file to access quick actions like Open, Edit, Share, or Delete, making your workflow faster and more intuitive. 

 

On-the-Fly Metadata Updates with the Details Pane 

Access and update metadata without leaving the grid, ensuring all your data is up-to-date and easily accessible. And with grouped views you can organize content by department, project, or content type. Now, you can make inline edits within grouped views, eliminating the need to switch modes and keeping your focus on your data. 

Right-clicking on a file gives you access to everything you need

Easier Rating Management for Enhanced Feedback 

If you use ratings or likes in your Document Library, you’ll appreciate the updated, user-friendly interface. Quickly rate documents and gather feedback to enhance team collaboration and engagement.

See a ratings breakdown and user specific ratings now when you click ratings in the grid

Experience the Difference Today—Rolling Out Now! 

These exciting updates are rolling out across SharePoint Document Libraries, bringing a more consistent and efficient experience to your everyday tasks. If you haven’t seen the changes yet, they’ll be in your hands within the next 90 days. 

We can’t wait to hear how these features make managing your Document Libraries easier and more efficient. Share your feedback directly in SharePoint and let us know what you think—we’re listening and always looking to improve!